Executor Checklist: How to Settle an Estate
A complete executor checklist for settling an estate, in order, with the documents and deadlines that matter.
Want this tracked alongside everything else you need to do?
Being an executor (or administrator) means settling the estate in an orderly way: gather assets, pay valid debts and taxes, then distribute what remains. Here’s the work, in order.
Step by step
- 1Get your legal authority. File the will with the probate court and obtain Letters Testamentary (or Letters of Administration). These prove you can act for the estate.
- 2Inventory the estate. List assets and their values, and identify debts. Open an estate bank account to keep funds separate.
- 3Notify creditors and pay valid debts. Notify known creditors and pay legitimate debts from estate funds — never from your own money.
- 4File final taxes. File the deceased’s final income tax return and, if required, an estate return.
- 5Distribute and close. Distribute remaining assets per the will or state law, keep records, and close the estate with the court.
Common questions
Am I personally responsible for the debts?
Generally no. Valid debts are paid from estate assets. You can become personally liable only if you mishandle estate funds or pay heirs before creditors.
Do I get paid as executor?
Many states allow reasonable executor compensation from the estate. Rules vary, and family executors often waive it.
Related guides
This is general information, not legal advice. Laws and thresholds vary by state and change over time — verify specifics with the official sources above or a licensed professional.